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How to print two pages on one sheet of paper, with page numbering
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Article contributed by Suzanne S. Barnhill
Word 2000 and above offer two built-in ways to print two pages on one sheet
of paper:
- In the Print dialog, the Zoom: Pages per sheet setting allows you to
print up to 16 pages on a single sheet. Note that this option reduces
full-size pages to fractional size; this is must more effective with
European A sizes (which have the same aspect ratio) than with US Letter.
- In the Page Setup dialog, under “Multiple pages” (on the Margins tab in
Word 2002 and above) there is a “2 pages per sheet” option that allows you
to actually create a document this way. The pages print the size you create
them (so your editing view is WYSIWYG), and you can apply page numbering,
page borders, headers, footers, and any other page-level formatting to these
half-size pages just as you would to a full-size page.
For previous versions, however, you'll have to simulate this using columns,
tables, or text boxes. To put more than one page number on a single page, you'll
need to use a calculated field, placing the respective page numbers in the
header or footer using either a table or tabs for alignment. Here's how to
format the page numbers assuming you're using two columns to print two “pages”
on a page and want the pages to be numbered 1 and 2, 3 and 4, etc.:
- View | Header and Footer, which will open the
header for editing and display the Header and Footer toolbar.
If your page numbers are to be in the footer, click the Switch
Between Header and Footer button on the toolbar. Then insert fields
as follows:
- For the smaller number, on the left, use Ctrl+F9
to insert field braces. Inside the braces, click the Insert Page
Number button on the Header and Footer toolbar to insert a { PAGE }
field. Then add text so that your field looks like this:
{ = { PAGE } * 2 - 1 }
- For the larger number, on the right, following the same procedure,
format a field to look like this:
{ = { PAGE } * 2 }
If you have more than two columns, you'll have to work out the math.
If you want to print a booklet, with pages set up for binding, see the
article on
Booklet printing.
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