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How is it possible to copy an entire document into another document without
bringing across the header and footer?
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I have tried Copy & Paste and Insert + File but this brings across the
header & footer and the Page setup
Article contributed by Dave Rado
When you copy and paste between documents, the section information
(Page Setup, Headers, Footers, Column format) will come over to the document you
paste into, only if:
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Either:
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1. |
The selection you copied contains section
breaks; in which case, the section information of the section preceding the
section break(s) will come over, but not the section information of the
section following the section break(s). |
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Or:
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2. |
The document you are pasting into is completely
blank (other than the empty paragraph that all “blank” documents contain); and the final paragraph mark of
the document you are copying from was selected when you copied.1
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Similarly, when you insert one document into another using Insert + File, the
section information will come over to the document you insert into, only if:
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Either:
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1. |
The file you inserted contains section breaks;
in which case, the section information of the section preceding the section
break(s) will come over, but not the section information of the section
following the section break(s). |
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Or:
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2. |
The document you are inserting the file into is completely
blank (other than the empty paragraph that all “blank” documents contain). |
If you don't want the section information to
come over when you copy and paste or when you select Insert + File, then:
1. |
First, you must delete any section breaks in the source
document, (or if copying only part of the source document, within that part). The quickest way is
to use Find & Replace. |
2. |
a) |
If using copy and paste, then unless the target document is
blank, the section information won't be pasted. If the target document is
blank, you can either create a dummy paragraph in the target
document before you paste (press Return); or you can de-select the final paragraph
mark (press Shift + left arrow) in the source document before
copying. Either way, the section information won't be pasted. I would
recommend creating the dummy paragraph, rather than deselecting the final
paragraph, because the latter method prevents the Style property of the final
paragraph from being retained, which is undesirable. |
b) |
If using Insert + File, then again, unless the target
document is blank, the headers & footers won't be inserted. If the target
document is blank, you have to create a dummy paragraph in the
target document before you insert the file, and then the section information won't be inserted. |
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See also: Working with sections.
__________________
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1.
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This latter behaviour breaks all rules of logic, because after pasting, the
final paragraph mark of the target document is preceded by the final
paragraph of what was pasted; so logically, the section formatting of the target
document, stored in its final paragraph mark (see Working with sections),
should be retained after pasting, and isn't.
In fact, what seems to be happening is that (by design), after pasting, the
section information of the source document is transferred “on the fly” from the penultimate paragraph mark
to the final paragraph mark of the target document.
The reason for the “design” is probably the fact that there is
no other way of transferring the page setup between documents when pasting or
inserting files, short of inserting a section break at the end of the source
document before copying it; and redundant section breaks can be a nightmare. But
it is confusing; and a “Do you want to transfer the page
setup?” message box when
you paste would have helped (only if you'd copied the final paragraph mark and
the target was blank, of course). And/or a setting under Tools + Options to
allow you to turn off this behaviour would be nice as well. If you agree, do
contact
http://support.microsoft.com/contactus/ .
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